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Customs Information Checklist

Economic Operators Registration and Identification (EORI)

  • Ensure Registration: Confirm that both the buyer and seller have valid EORI numbers in their respective countries to facilitate UK/EU shipments.
  • EORI Registration: Check if you are registered. If not, you can apply for an EORI here.

UK Tariff/Commodity Codes

  • Classify Your Products: Determine the appropriate tariff codes for your products. For assistance, contact HMRC here.

Customs Procedure Codes (CPC)

  • Advance Notification: Inform Trafertir Group of customs declarations in advance for temporary imports or exports, such as repairs or exhibitions, and provide the correct CPC if it deviates from standard procedures. A list of CPCs is available here.

Export / Import Licence or Control

  • Identify Licensing Requirements: Determine if your products require licenses or controls, and coordinate with your buyer/seller to avoid costly mistakes and delays. This is especially important for products of animal origin (POAO) or high-risk food and feed not of animal origin (HRFNAO).

Rules of Origin

  • Determine Product Origin: Assess the UK/EU/non-EU content of your products, including all components and raw materials, to see if they qualify as being of UK or EU origin here.
  • Exporting to the UK: For consignments valued at €6,000 or less, any EU exporter can provide a statement on origin. For higher values, an EU exporter must have a Registered Exporter (REX) Number.
  • Exporting to the EU: Include your EORI number in any statement to your EU customer, regardless of the consignment’s value.
  • Statement Validity: The statement on origin must be on an invoice or other commercial document (excluding a bill of lading) and will be valid for 2 years for UK imports and 12 months for EU imports.
  • Mandatory Statement: Ensure the following statement is correct and signed/dated:
  • “The exporter of the products covered by this document (Exporter EORI No …) declares that, except where otherwise clearly indicated, these products are of (for example DE) preferential origin. 
  • (Place and date) …………………………………….
  • (Name of the exporter)”…………………………………….

Customs Duty

  • Factor in Origin: Consider the origin of goods when trading with EU businesses to determine if duty may be applicable, potentially incurring significant costs.


  • Include Correct Incoterms: Ensure your export commercial invoice includes the correct internationally recognized Incoterms. Find Incoterms 2020 and guidance here.

Wood Packaging Material

Exporter Commercial Invoice and Packing List

  • Ensure Document Accuracy: Make sure all documents contain accurate information to enable Trafertir Group to complete customs entries. Examples of invoices and packing lists can be found here.

Nominating a Customs Broker

  • Nominate in Advance: To avoid delays, nominate a customs broker in advance.
  • For UK imports via scheduled services, nominate Trafertir Group using the ‘Customs Clearance Agent to act as Direct Representative’ form here.
  • For EU exports, provide the consignee’s customs broker details when booking with Trafertir Group to avoid clearance delays.
  • Please send documentation to

Duty Deferment Account

  • Apply for a Duty Deferment Account: This facilitates the duty payment process when importing from the EU. Apply here.

Postponed VAT Accounting (PVA)

Factor Customs Delays into Your Supply Chain

  • Assess Risk and Impact: Consider the risk of documentary or physical examination of your goods and how potential customs delays might impact time-sensitive sectors, including just-in-time practices and short shelf-life goods.

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